EVM — Checklists, Flowcharts and the Official Check Memo

Rajasthan ULB General Election 2026 · Poll 09 and 11 September 2026

This file is now built on the Commission's own checklists. परिशिष्ट-15 (Check Memo) and परिशिष्ट-14 (outline of tasks) — both from the Margdarsika 2026 — are the spine of this module. The checklist previously compiled here is retained from §3 onward as supporting detail.

Actual form images: Forms, Formats and Figures — the training image library · machine figures: figures/MPSV/ Citation tags: SOURCES · what is unavailable: GAPS

🚨 The Margdarsika's own warning — read it aloud in every session [MG Annex-14(1)1]: "Never rely on your memory and past experience, because it can deceive you. The instructions keep changing from time to time."

🔗 Every citation tag is clickable in CITATIONS — it opens the source PDF at the exact page.

§1 — The official Check Memo (परिशिष्ट-15)

Source: [MG Annex-15, printed p 123] — (see Part 3, para 1-1(xxix)) Image of the original: Annex-15 — laminate and carry it

#	Task to be done	Check
1	Obtain and safeguard the instructions from the DEO or the Returning Officer	Received and kept?
2	Get acquainted with the other members of the polling party and stay in close contact	Done?
3	Collect the election material	Satisfied that all kinds of material in sufficient quantity have been received?
4	Check the CU and BU, marked copies of the electoral roll, arrow-cross mark rubber seal, distinguishing-mark seal, voter register, voter slips, paper seals etc.	Checked thoroughly?
5	Separate arrangements for entry and exit at the polling station	Done?
6	Notice showing the polling station's area and number of electors, and the notice showing the hours of poll	Displayed?
7	List of contesting candidates	Displayed?
8	Connect the CU and BU and switch on the battery	Done?
9	Conduct the mock poll	Done?
10	Apply the pink paper seal and the special tag on the CU's Result Section	Applied?
11	Seal the CU's Result Section	Done?
12	Seal the CU with the strip seal	Done?
13	Declaration by the Presiding Officer at the commencement of the poll	Made?
14	Inform those present / candidates / polling agents of the secrecy provisions in s.128, RP Act 1951	Told?
15	Tell the polling agents to note the numbers of the BU and of the pink paper seal, strip seal and special tag	Told?
16	Indelible ink on the left forefinger and signature / thumb impression in the voter register	Being done continuously?
17	Declaration from electors of doubtful (minor) age (Annex-10/11)	Obtained?
18	Account of votes recorded (Form 14-ग)	Accounts correctly prepared, and noted to the polling agents — or, if they take a copy, certified?
19	Maintenance of the Presiding Officer's Diary (Annex-7)	Being completed from time to time?
20	Close the poll at the appointed time	Done?
21	Declaration of close of poll	Made?
22	Signatures of the agents present	Permitted?
23	Seal the voting machine and the election papers	Done as per instructions?
24	Deposit the machine and other election material	Fully prepared for deposit?

§2 — Outline of tasks, stage by stage (परिशिष्ट-14)

Source: [MG Annex-14, printed pp 120–121] — (see Part 3, para 1-1(xxx)) Images: p120 · p121

(1) On appointment

[ ] From the appointment order, verify — name and number of your polling station · ward number · the correct location of the polling station
[ ] Contact your polling officers; keep their home and office addresses and give them yours
[ ] Attend as many training classes as possible
[ ] Read — (1) the instruction handbook for Presiding Officers (2) the EVM manual (3) the RO's letter carrying important instructions
[ ] Learn the items of polling material listed at Annexure-4
[ ] Study carefully how to connect/disconnect the CU and BU and how to close and seal the CU
[ ] Read the statutory and non-statutory forms in the appendices
[ ] Read Annex-1 and 2 (Bharatiya Nyaya Sanhita · Municipalities Act 2009 · RP Act 1951) and Annex-3 (relevant provisions of the Municipalities (Election) Rules); if in doubt, contact the RO

(2) The day before the poll — on collecting material

[ ] The CU and BU(s) given to you relate to your polling station only
[ ] The CU's 'Cand Set Section' is duly sealed and the address tag firmly affixed
[ ] The CU's battery is fully operational
[ ] The BU(s)' top and bottom right portions are duly sealed and address tags firmly affixed
[ ] The correct ballot paper is pasted on each BU and properly aligned under the ballot paper screen (Fig. 17)
[ ] The slide switch is set to the correct position on each BU (Fig. 19)
[ ] All items of material at Annexure-4 received in the required quantity
[ ] 🚨 Check the serial numbers of the paper seals
[ ] Check the electoral roll — supplements supplied · part number correct · page numbers in the working copies given serially · no corrections made to voters' printed serial numbers, and no new numbers substituted · names struck off per the supplements and clerical errors corrected
[ ] List of contesting candidates — names and symbols match the ballot paper on the BU, in the same order; and after the last candidate the ballot paper carries the NOTA option and its prescribed symbol
[ ] Indelible ink sufficient and its cap properly sealed; if not, re-seal with candle wax
[ ] Check the arrow-cross mark rubber stamp and your brass seal; the rubber stamp must have seals stuck on both sides; stamp pads not dry
[ ] Clear any doubt about the route — arrival time, place of departure and vehicle

(2a) The day before — at the polling station (arrive by 4 pm at the latest)

[ ] Sufficient space outside for voters to wait, with separate queues for men and women
[ ] Separate routes for entry and exit
[ ] Voting compartment with adequate light
[ ] Information showing the polling area and its voters prominently displayed
[ ] Copy of the list of contesting candidates prominently displayed
[ ] Appoint persons including a woman assistant to help identify voters
[ ] Fix where you, the polling officers and the polling agents will sit, and where the CU will be kept
[ ] 🚨 If any photograph of a political party leader is hung at the polling station, remove it or cover it completely
[ ] 🚨 The machine and material must remain absolutely in your custody — never left with the police guard or any other person, only you or a polling officer chosen by you

(3) On poll day, on reaching the polling station

[ ] 🚨 You and your party must reach 75 minutes before the appointed hour for the poll to begin
[ ] On arrival, check the machine and the material

§3 — Machine operation: before the poll (Presiding Officer)

Source: [MPSV Ch.5] and [MG Ch.4]. In the presence of candidates / polling agents.

Ballot Unit (Figs. 14–17: p19, p21, p22) - [ ] Ballot paper properly fixed under the screen - [ ] Both RO seals on the right — top and bottom — in correct position - [ ] The pink paper seal on the lowest part of the BU (from commissioning) intact [2184 ¶9(xvi)]

Control Unit (Figs. 11–13: p11, p12) - [ ] RO's seal on the left of the Candidate Section in correct position - [ ] The FLC pink paper seal between Candidate Set and Result sections intact [2184 ¶5(xiv)] - [ ] Rear compartment opened, BU connected; second BU's cable to the back of the first - [ ] Result Section cover and inner compartment door opened — without forcing - [ ] Power ON → beep + green lamp; rear compartment closed

Proving zero - [ ] CLEAR pressed — about 25 seconds, with beep - [ ] Display: TOTAL VOTERS 0 · every CANDIDATE … VOTES 0 · END - [ ] Shown to agents that no vote is already recorded - [ ] If Invalid operation appeared → CRC (Close → Result-1 → Clear) repeated

§4 — Mock poll

[ ] BALLOT → CU red Busy + BU green
[ ] 🚨 At least one vote for every candidate INCLUDING NOTA — compulsory [MG Ch.4 p20; Ch.4-A p32]
[ ] A slip issued to each mock-poll participant; PRO collected the slip [MG Ch.4-A(1)-(2)]
[ ] Separate paper record of who voted for whom (per Annex-19)
[ ] TOTAL reconciled — only with Busy off
[ ] CLOSE → POLL CLOSED
[ ] RESULT-I → result noted; matched against the manual record
[ ] 🚨 CLEAR — mock poll votes erased
[ ] After END, 🚨 CU switched OFF
[ ] Mock poll certificate (Annex-19) prepared, attached to Annex-6, noted at diary item 30

§5 — Sealing after the mock poll

(Figs. 22(A)–(I): p37 · p38 · p39 · p40 · p41)

[ ] Pink paper seal in the frame inside the inner door; white surface to the back, pink out through the hole
[ ] PRO's full signature below the serial number + signatures of willing agents present
[ ] Seal serial number noted, and agents made to note it (Check Memo item 15)
[ ] Twine (two holes on the left) → knot → special tag + PRO's seal
[ ] Special tag placed so the CLOSE button stays easily available
[ ] Result Section outer cover sealed + special tag
[ ] ABCD strip seal — steps 1 to 5
[ ] ⚠️ Direct candle flame must not touch the machine; no molten wax

§6 — The actual poll

[ ] BU in the voting compartment, at sufficient distance (cable 5 m); voters must not walk on the cable
[ ] CU ON → 🚨 TOTAL = ZERO
[ ] Poll started at the appointed time; declaration made (Check Memo 13) and s.128 explained (14)
[ ] Verified with TOTAL after the first/second voter

PO-1 identifies (Annex-16 documents) → underlines name, √ for woman / * for third gender
   → PO-2 indelible ink on left forefinger → signature/thumb in Form 14-क → voter slip
   → PO-3 takes the slip, presses Ballot → voter votes → lamps off = vote recorded

(Detail: Polling Officers handbook §5)

§7 — Close of poll and sealing

[ ] All voters standing in the queue were allowed to vote
[ ] CLOSE cap removed → pressed → replaced [SO 145 ¶1]
[ ] Total voters noted in the prescribed form; noted again via TOTAL
[ ] Final reconciliation: voter register vs machine
[ ] Power OFF → rear compartment → both latches pressed, BU disconnected [SO 145 ¶2]
[ ] BU and CU into carrying cases → thread through the holes → PRO's seal on the address tag → lac [SO 145 ¶3-4]
[ ] Address tag entries — CU: municipality · ward member number · CU identification no. · polling station name and number · date of poll [SO 145 ¶5]; BU: municipality · particulars of election · ward number · BU identification no. · station name and number · date of poll [SO 145 ¶6]
[ ] Willing candidates/agents permitted to sign the address tags [SO 145 ¶7]
[ ] Declaration of close of poll (item 21) · signatures of agents present (item 22)
[ ] Papers sealed per the envelope list (Annex-15A) (item 23)
[ ] Presiding Officer's Diary (Annex-7) completed

§8 — Seven fatal lapses

#	Lapse	Source
1	Not `CLEAR`ing the mock poll votes	[MPSV Ch.5 warning]
2	Not switching the CU off before sealing	[MPSV Ch.5 warning]
3	Not proving zero with `TOTAL`	[MPSV Ch.5]
4	Not giving every candidate — including NOTA — one mock vote	[MG Ch.4 p20]
5	Not noting / not having agents note the paper seal number	[Check Memo 15]; [2292 ¶16]
6	Not completing the diary from time to time	[Check Memo 19]
7	Leaving the `CLOSE` cap open	[MPSV Ch.3, Ch.5]

§9 — What is still not in this module

MPMV machine procedure — MPMV appears nowhere in the Margdarsika 2026; it covers only MPSV and M3A/MK-5
Letter 826 (DMM) — at Compendium printed pp 222–229, not yet read
Annexures 1, 2, 3, 5, 20 — extracted but not individually read
Detail: GAPS